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Administrative Assistant (Budget and Student Conduct), Student Life

Please see Special Instructions for more details.

Successful candidates for any staff, faculty, or administrative position at Loyola University Maryland will be subject to a pre-employment background check.

Posting Details

Posting Details

Position Title Administrative Assistant (Budget and Student Conduct), Student Life
Job Category Staff
Office/Department Student Life
Staff Job Type Full-time
If Temporary or Visiting, Estimated End Date:
Position Summary and Duties

The Office of Student Life at Loyola University Maryland is currently seeking a detail-oriented administrative assistant who is able to communicate effectively with campus colleagues, faculty, students, parents/guardians, and fellow team members. Ideal candidates will have experience in budget management and managing confidential information with an ability to adapt to changing priorities and to problem solve during sensitive student emergencies in order to refer to proper resources. Strong candidates will also demonstrate excellent customer service skills and proficiency in Microsoft Office.

Primary Job Responsibilities

Receives and screens visitors, telephone calls and notifies staff members or relays messages. Assists with development and revision of forms, letters, publications, and website content to enhance office operations. Types various correspondences, minutes, documents, schedules and forms to support the team. Assists with office mailings. Organizes and maintains files. Maintains and monitors budget entries and processes budget transfers. Maintains all office equipment, including ordering equipment and supplies, scheduling repair and maintenance and troubleshooting of equipment. Resolves or appropriately refers questions, requests, complaints, and problems. Performs special projects as assigned.

Maintains daily appointment calendar for assigned staff; communicates information regarding cancellations or changes. Coordinates events, meetings and conferences; manages program registrations and communications; coordinate room reservations, set-up, equipment, and provide logistical support. Makes appointments and travel arrangements as needed. May supervise student employees.

Required Qualifications

• High school diploma, some college preferred
• Experience in a professional office environment or an equivalent combination of formal education/training and experience
• Microsoft Office (particularly Excel) and general computer proficiency
• Experience with budget management or other fiscal processes
• Evidence of strong communication skills (written, verbal, and interpersonal)
• Evidence of excellent customer service skills and the ability to maintain tact and courtesy while under pressure

Preferred Qualifications

• Ability to function independently and confidentially while also acting as a member of a team
• Strong organizational skills, efficient work habits, and a superior attention to detail
• Skills and experience in organizing, planning, and coordinating events within multiple areas of an organization
• An appreciation for or desire to work with college student populations (position will involve a great deal of student contact, oftentimes in the context of very delicate/complex situations)
• Experience in college/university office setting strongly preferred

Job Posting Date 07/26/2017
Priority Application Deadline Date
Job Close Date
Anticipated Start Date 08/28/2017
University Description

Loyola University Maryland is a Jesuit, Catholic university committed to the educational and spiritual traditions of the Society of Jesus and to the ideals of liberal education and the development of the whole person. Accordingly, Loyola inspires students to learn, lead, and serve in a diverse and changing world. Loyola’s beautiful, historic Evergreen campus is located in Baltimore, and its graduate centers are in Timonium and Columbia. Loyola enrolls 4,000 undergraduate and 2,000 graduate students across the Sellinger School of Business and Management, the School of Education, and Loyola College of Arts and Sciences. Founded in 1852, Loyola is one of 28 Jesuit colleges and universities in the United States and the first to bear the name of Saint Ignatius Loyola, founder of the Society of Jesus.

Diversity Statement

Loyola University Maryland strongly values the benefits that diversity brings to the workplace. In accord with its Ignatian values, the University is committed to creating and promoting a community that recognizes the inherent value and dignity of each person. Loyola University Maryland does not discriminate on the basis of race, sex, color, national or ethnic origin, age, religion, disability, marital status, sexual orientation, gender identity, genetic information, military status, or any other legally protected classification. The University recruits, hires, and promotes in accord with this policy and its Core Values.

Special Instructions to Applicants

Successful candidates for any staff, faculty, or administrative position at Loyola University Maryland will be subject to a pre-employment background check.

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Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. List of References
Optional Documents

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